Special Events: Using Contractors

Most events require contractors to perform a host of tasks to set up and conduct an event.  This includes everything from barriers for crowd control, to electrical connections or the servicing of portable toilets. 

The contractors should be aware of and follow the risk management and safety plan.  The contractor may also have their own individual safety standards and training within their professional group or industry.

All contractors should also agree to indemnity those hosting or allowing the event, for their potential acts of negligence. The insurance language required of contractors should be set to the latest standards, and reviewed on a regular basis. The limits that are provided should be commensurate with the service or activity that will be performed for the event.     

Since there are many different activities completed by contractors, a suspense system should be set to assure that certificates of insurance and reviewed prior to the work or before the completion of the event.  These certificates should also be maintained until well after the event, to give recourse if a late reported claim arises.
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Our events may be great or small, but they may have the same potential for loss due to a failure or other problem from a contract service provider.